Mortenson

  • Administrative Assistant

    Job Locations US-MN-Minneapolis
    Posted Date 1 week ago(10/9/2019 3:19 PM)
    Job ID
    2019-7123
    # of Openings
    1
    Category
    Administrative
  • Overview

    Mortenson’s success is not a matter of luck; it’s a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service.

    Our foundation and culture are based upon our values of trust, safety, teamwork, responsibility, service and stewardship. We are inspired by a compelling purpose to build structures and facilities for the advancement of modern society and a mission to create an exceptional customer experience. Mortenson has built a reputation for being a leader in our industry and in the communities in which we live and work.

    It all starts with our extraordinary people and collaborative teams. Mortenson has been voted a "best place to work" over 40 times since 2002…

    …What are you waiting for?

    The Big Picture:

    Are you organized and efficient at multi-tasking? Do you love to work independently?

    Mortenson is currently seeking an Administrative Assistant to handle a wide range of administrative and executive support tasks. Your ability to remain flexible, inventive, dedicated and efficient with a high level of integrity and confidentiality is vital to your success in this role. Excellent written and verbal communication skills are necessary as you will be interacting with staff at all levels in an ever-changing environment. Your extraordinary customer service abilities will ensure every customer has a superb experience when they are at Mortenson facilities.

    Responsibilities

    What will you be doing?

     

    Perform regular administrative tasks and overall office organization

    • Greet visitors and customers with a positive demeanor
    • Coordinate and set up meetings, handle calendars, and schedule travel
    • Set up, organize, and manage filing systems
    • Prepare documents, perform record keeping and filing duties as necessary
    • Proofread communications and documents carefully
    • Proofread and perform quality inspections on field documentation
    • Collaborate with craft/technician personnel
    • Prepare billing/invoices as needed
    • Perform timekeeping functions for craft/technician team members
    • Coordination between numerous support groups; Safety, Human Resources, IT, Legal
    • Utilizing Mortenson’s internal procurement system, procure miscellaneous goods

    Other duties as assigned, including:

    • Understand the operating group and company resources
    • Risk Management, Pre-construction, Human Resources, Legal, Environmental Health and Safety, IT
    • Assist Operating Group team members with miscellaneous duties

    Qualifications

    How will you succeed?

    • Detail orientation and the capability to proofread effectively
    • Demonstrate flexibility as well as excellent organization and multi-tasking skills
    • Display proficient skills in Microsoft Word, Excel, Outlook and Power Point
    • Exhibit effective communication and active listening skills
    • Positive professional attitude and strong customer service skills
    • Minimum three years administrative support experience required
    • Construction-related business experience preferred
    • Experience with billing, invoicing, and timekeeping preferred

    Education:

    • Associates or Bachelor’s degree preferred

     

    Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.

     

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