Mortenson

  • Project Administrative Assistant / Project Coordinator

    Job Locations US-UT-Eagle Mountain
    Posted Date 3 weeks ago(10/2/2018 10:34 PM)
    Job ID
    2018-4661
    # of Openings
    1
    Category
    Administrative
  • Overview

    Mortenson’s success is not a matter of luck; it’s a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service.

    Our foundation and culture are based upon our company values of trust, safety, teamwork, responsibility, service and stewardship. We are inspired by a compelling purpose to build structures and facilities for the advancement of modern society and a mission to create an exceptional customer experience. Mortenson has built a reputation for being a leader in our industry and in the communities in which we live and work.

    It all starts with our exceptional people and exceptional teams. Mortenson has been voted a "best place to work" 38 times regionally over the past decade...what are you waiting for?!

    Summary:

    Mortenson is currently seeking a project administrative assistant to support a construction project in Eagle Mountain, Utah. The ideal candidate will be experienced in handling a wide range of administrative support tasks and the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive and efficient with a high level of professionalism and confidentiality at all times.

    Responsibilities

    Organization and flexibility are critical in performing duties which include, but are not limited to:

    • Perform clerical tasks and operate basic office equipment
    • Handle incoming calls and providing general information, forward calls to the appropriate party and take messages as required
    • File and maintain written records along with creating electronic copies for records
    • Receive, sort and log all deliveries into computer database
    • Prepare daily outbound deliveries
    • Prepare materials for design and construction meetings
    • Record and update meeting minutes for the various site meetings
    • Responsible for procurement of consumable materials and office supplies
    • Support Superintendent with equipment inventory tracking and organization
    • Support Superintendent with the entry of craft worker time cards
    • General support for the project team as needed with various day to day tasks
    • Schedule, track and log all repairs and standard maintenance for the work trucks
    • Provide maps and directions to any visitors, subcontractors, deliveries or new employees
    • Log all applicants into the Craft Applicant Tracking Spreadsheet

    Qualifications

    • Qualified candidates will have a minimum of 7 years administrative experience, preferably supporting a large number of team members, construction industry experience desired
    • Proficiency in working on the computer in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint
    • Strong working knowledge of basic office equipment
    • Strong communication skills both written and verbal
    • Exceptional organizational abilities
    • An associate’s degree in business or related administrative experience preferred

     Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.

     

    **No Agency e-mails, calls or solicitations accepted*

     

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