Mortenson

  • Administrative Assistant - Civil Operations

    Job Locations US-MN-Minneapolis
    Posted Date 2 months ago(6/5/2018 4:16 PM)
    Job ID
    2018-4097
    # of Openings
    1
    Category
    Administrative
  • Overview

    Mortenson’s success is not a matter of luck; it’s a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service.

    Our foundation and culture are based upon our company values of trust, safety, teamwork, responsibility, service and stewardship. We are inspired by a compelling purpose to build structures and facilities for the advancement of modern society and a mission to create an exceptional customer experience. Mortenson has built a reputation for being a leader in our industry and in the communities in which we live and work.

    It all starts with our exceptional people and exceptional teams. Mortenson has been voted a "best place to work" 40 times regionally over the past decade…

    …What are you waiting for?!

    Summary:

    Mortenson is currently seeking a Field Operations Administrative Assistant with the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive and efficient with a high level of professionalism and confidentiality. 

    The Field Operations Administrative Assistant is responsible for the onboarding, training, and records associated with craft team members. Provides overall training and quality support to the geographic office and project teams.

    Responsibilities

    Manage Craft Onboarding

    • Deliver field orientation to craft new hires
    • Ensure that new hire paperwork is completed correctly and timely
    • Accurately maintain applicant log
    • Maintain record of Good Faith Efforts associated with hiring

     

    Assist in management of Craft Training

    • Proactively project and schedule needed classes to maintain 100% complete training log
    • Reserve venues, rooms, equipment, and catering
    • Coordinate enrollment of team members and track any pre-work
    • Prepare, copy, assemble, and distribute materials
    • Set up and clean up event training rooms
    • Maintain records of training events, post to MortU if required

     

    Manage set up and recordkeeping of Field employment

    • Assist with the projection of needed team members
    • Identify and pre-screen potential team members for FOM
    • Assist new team members in navigating Mortenson and identify resources
    • Maintain confidential management files for FOM
    • Resolve payroll issues
    • Order all phones for field leaders and monitor bills
    • Order new IT accounts for Superintendents and Foreman

     

    Assist FOM in Safety and Quality programming

    • Assist with planning and manage logistics for all field, foreman, and superintendent meetings
    • Attend all Safety Leadership Team meetings
    • Send out updates on Quality and Safety program as needed
    • Create presentations for use in programs

     

     

    Qualifications

    Education and Required Skills:

    • Minimum of four years’ experience in an administrative support role
    • Minimum of two years’ experience working in the construction industry or related industry
    • Knowledge of general safety protocol in the construction industry
    • Superior attention to detail and accuracy
    • Excellent planning and organization skills
    • Excellent verbal and written communication and interpersonal skills
    • Proven positive and professional attitude and strong customer service skills
    • Excellent project management, leadership and general business skills
    • Problem solving skills and ability to balance multiple priorities
    • Ability to maintain confidentiality of sensitive information
    • Strong facilitation, speaking, and presentation skills
    • Proficiency in Excel, PowerPoint, and Word

     

    Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.

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