Mortenson

  • Administrative Assistant

    Job Locations US-OR-Portland
    Posted Date 2 months ago(3/28/2018 5:24 PM)
    Job ID
    2018-3697
    # of Openings
    1
    Category
    Administrative
  • Overview

    Mortenson's Portland office is hiring an Administrative Assistant to join the team! Do you thrive in fast paced, ever-changing environments? Do you excel at customer service? If you love variety in your day to day and enjoy supporting a variety of teams and want to work at an amazing company, check this out!

    Mortenson’s success is not a matter of luck; it’s a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service.

    Our foundation and culture are based upon our company values of trust, safety, teamwork, responsibility, service and stewardship. We are inspired by a compelling purpose to build structures and facilities for the advancement of modern society and a mission to create an exceptional customer experience. Mortenson has built a reputation for being a leader in our industry and in the communities in which we live and work.

    It all starts with our exceptional people and exceptional teams. Mortenson is honored to receive 40+ Top Workplace Awards since 2002…

    …What are you waiting for?!

    Responsibilities

    • Provide general reception support
      • Greet guests, notify appropriate party, and provide exceptional service
      • Operate multi-line telephone console, utilizing computerized database in answering and transferring calls
      • Professionally and adequately handle queries and provide information to internal and external callers
    • Perform regular administrative tasks and overall office organization
      • Coordinate and set up meetings; manage calendars
      • Assure details for meetings including but not limited to room set up, equipment, catering and technology
      • Research and set up off-site meeting space as needed
      • Set up, organize, and manage filing systems
      • Manage document preparation, record keeping, and filing
      • Order and maintain office supplies
      • Tidy and maintain/stock kitchen area, conference rooms, common areas and supply/storage areas
      • Oversee shipping and receiving of UPS and other packages
      • Understand the operating group and company resources
      • Sort and distribute mail
      • Create UPS shipping labels for team members, ensure shipping as appropriate
      • Set up, organize, and manage filing systems to ensure organized paperwork
      • Perform apparel ordering
      • Assist Team Members with miscellaneous duties and projects
    • Events planning
      • Plan miscellaneous customer and team building events
      • Coordinate ticketing and food orders for customers and team member outings and meetings
      • Research and make restaurant / venue reservations
    • Equipment and supply management
      • Order and track technology items; computers, laptops, tablets, hot spots, and printers
      • Reconcile ESA report
      • Maintain printers; making maintenance calls and stocking supplies
      • Order needed supplies
    • Other duties and projects as assigned

    Qualifications

    • Minimum three years administrative experience
    • Associate’s or Bachelor's preferred
    • Construction-related business experience preferred
    • Strong customer needs focus and orientation, with an energetic and positive can-do attitude
    • Ability to maintain a high level of confidentiality and discretion
    • Detail orientation and ability to organize and manage and successfully execute multiple projects
    • Excellent organizational and multi-tasking skills, with the ability to be flexible as needed
    • Proficient skills in Microsoft Word, Excel, Outlook and Power Point
    • Adaptive, effective communication and active listening skills
    • Thrive in a fast pace, dynamic office environment

     

    Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.

     

    #LI-DB1

     

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